Record of consultation

Date

Activity

Established 2019 (ongoing)

Project User Groups – Functional Briefing

August 2019

Master Plan Launch

August 2019

Project Briefing to Fire Rescue NSW 

October 2019

On site stakeholder briefing: Ronald McDonald House

October 2019

Community Information and Engagement Session: HMRI Open Day 

October 2019

Community Information and Engagement Session: Presentation at Property Council of Australia

October 2019

Project Briefing to Subsidence Advisory NSW

October 2019

On site stakeholder briefing: Hunter Medical Research Institute (HMRI) Board

October 2019

Community Information and Engagement Session – GHD Technical and Innovation Conference

October 2019

Community Information and Engagement Session – Hunter Business Chamber

November 2019

Workshop with Hunter and Central Coast Development Corporation (HCCDC)

November 2019 (ongoing quarterly)

Participation in Regional Leadership Executive Economic Development Sub-Committee

November 2019 (monthly ongoing)

Communications and engagement collaboration meetings – Transport for NSW (TfNSW)

December 2019

Briefing to Hunter Joint Organisations – Greater Newcastle Metropolitan Plan Steering Committee

January 2020

Project Briefing to Westpac Rescue Helicopter Service

February 2020

Information and Engagement Session: HNELHD Youth Health and Wellbeing Council

February 2020 – April 2020

Emotional Design Brief – Community, consumer, patient and staff consultation and engagement

Established March 2020 (Monthly ongoing)

Property Council of Australia (Hunter Chapter)

March 2020

Project Briefing to Fire & Rescue NSW

April 2020

Commencement of JHH Emergency Department Interim Expansion Stage 1

April 2020

Commencement of engagement to support Aboriginal Cultural Heritage Assessment

May 2020

Information and Engagement Session – JHH Closing the Gap Committee

May 2020

On site stakeholder briefing – Possum Place

June 2020

Information and Engagement Session: HNELHD Family Advisory Council

June 2020 - September 2020

Formation of Stakeholder Consultative Committee:  Community

September 2020

Retail survey – online - external

October 2020 (ongoing)

Commencement of bi-monthly Stakeholder Consultative Committee meetings

October 2020

Project website launch

October 2020

Concept Design Images Launch – milestone event, media release, social media and website

October 2020

Commencement of JHH Emergency Department Interim Expansion Stage 2

October 2020

Near neighbour door knock regarding acoustic monitoring activities

October 2020 

Preliminary consultation with City of Newcastle relating to draft Traffic Impact reports

November 2020

NAIDOC Week Yarn Up: JHH and JHCH Aboriginal Staff - Information session and Q&A

November 2020

Project briefing to Chief Executive Officer, City of Newcastle

November 2020

Updated draft Aboriginal cultural heritage assessment report provided to registered Aboriginal parties for comment

December 2020 

All staff update and project information session

December 2020 (ongoing) 

JHHIP Project Newsletter

February 2021

Community Information and Engagement Session – Newcastle City Farmer’s Markets

February 2021

Information and Engagement Session: Aboriginal Health Committee Board– HNELHD

February 2021

John Hunter Health Committee -Community, Consumer and Stakeholder Representatives

February 2021 – March 2021

Social Impact Assessment and Community Engagement Survey

Established March 2021 (ongoing)

Community and Staff Information and Engagement Session (monthly): JHHIP Comms Hub

March 2021

Design meeting – Connection to Country Aboriginal stakeholders

April 2021

Design meeting - Aboriginal Stakeholders

May 2021

Briefing on EIS and SSDA for Newcastle and Lake Macquarie City Councils

May 2021

Briefing on EIS and SSDA for Aboriginal Design Group, Stakeholder Consultation Committee

May 2021

Mailout to nearby residents on EIS and SSDA

June 2021

Community and Staff Information and Engagement Session (monthly): JHHIP Comms Hub JHH on EIS / SSDA

July 2021

Information session for PUGs on Emotional Brief and Landscaping Plan

August 2021

Presentation to all LHD staff at General Manager’s Weekly Webinar

September 2021

Survey to all JHHIP staff on preferred methods of communication and engagement

September 2021

Consultation with PUGs on recommended approach to ongoing communication with staff

Established September 2021 (ongoing)

Commencement of Arts Working Group session (monthly)

Established September 2021 (ongoing)

Commencement of Aboriginal Design Working Group session (monthly)

October 2021

Information and Engagement session with TfNSW / HNELHD on messaging and engagement on traffic

October 2021 (ongoing)

Arts Working Group session (monthly) confirm opportunities for future arts May 2021across the precinct

November 2021 (ongoing)

Aboriginal Working Group session (monthly) consulted on opportunities for future indigenous engagement across the precinct

February 2022

Communications Working Group discussion regarding additional resources to raise staff awareness

February 2022

Information session with Joint Family Advisory and Youth Health and Wellbeing Council

February 2022

Information session for Theatre Nurse Unit Managers

March 2022

Information briefing for all staff (via GMs weekly webinar)

March 2022

Briefing / site visit for HealthShare

March 2022

Stakeholder Consultative Committee meeting

March 2022

Consultation and engagement visit to Bahtabah Local Aboriginal Land Council

March 2022

Briefing for John Hunter Hospital Clinical Council

April 2022 Media release on commencement of early works. 
April 2022 Letterbox drop to 3260 residents on the commencement of early works. 
April 2022 All staff email update on early works. 
April 2022 All staff briefing session at RNC Lecture Theatre.  
April 2022 Meeting with Transport for NSW communications team to discuss both JHHIP and bypass projects.  
May 2022 Join Consultative Committee. 
May 2022 Cultural training at Murrook for the project team and partners. 
May 2022 Engagement with Aboriginal partners on site to collect saplings and bark with the aim of using these elements in the new precinct.  
June 2022 Presentation on progress of project at the Weekly Webinar for JHH staff. 
June 2022 Sod turn event with Health Minister to mark the start of early works.  
June 2022  Release of the fly-through video that paints a picture of the future precinct. Shared with HNE staff and the community via the media and social media.  
June 2022 Three arts workshops held with staff, creative industry and Aboriginal groups to support our Arts in Health strategy for the precinct.  
June 2022 Communications Manager presented to HNE staff on the progress of the project.   
July 2022 Project Director presented an update to HNE staff at the weekly webinar.   
July 2022 Shared Services presentation. 
July 2022 Update to HNE staff on the sod turn event and commencement of early works via Chief Executive News.  
August 2022 August Project Update flyer distributed through John Hunter Hospital for staff, patients and visitors.  
August 2022 Meeting with Transport for NSW team after the announcement of the final stage bypass contractor.   
August 2022 New visuals added to the project’s Comms Hub in the John Hunter Hospital to update staff, patients and visitors. 
August 2022 Project Director presented to John Hunter Hospital volunteers.   
August 2022 Communications Working Group meeting held to discuss engagement activities in the lead-up to main works commencing.